Minutes of a Regular Meeting of Council of the
Corporation of the Township of Pelee
held at the Royal Canadian Legion
on Monday, February 1st, 2010
Present:
Mayor: Richard Masse
Deputy Mayor: Pete Letkeman
Councillors: Dayne Malloch, Larry Gervais, Darlene Wiper
Staff: Ann Mitchell, CAO/Clerk/Treasurer
The Mayor called the meeting to order at 7:00 p.m.
The Mayor asked for a minute of silence for the passing of Dan Abbey a long time Pelee Island cottager.
The Mayor presented the agenda for the Regular Meeting of Council. Under 5 (c) a report from our Drainage Engineer Dan Krutsch was added.
The following resolution was passed:
Resolution 2010-16
Moved by: Dayne Malloch
Seconded by: Larry Gervais
“Resolved that the Council of the Township of Pelee hereby adopt the agenda for the February 1st, 2010 Regular Meeting of Council with the addition of 5(c) Drainage Report.”
Carried.
The minutes for the Regular Meeting of Council held on January 1st, 2010 were presented and the following resolution was passed:
Resolution 2010-17
Moved by: Pete Letkeman
Seconded by: Dayne Malloch
“Resolved that the Council of the Township of Pelee hereby adopt the minutes of the January 4th, 2010 Regular Meeting of Council.”
Carried.
The Mayor asked if any Council members had any pecuniary interest. None were declared.
The CAO presented her report with regards to the Eco School. She explained that donations could now be made on the Pelee Township website for the Eco School. The Township would need about 80,000 to 100,000 for the feasibility study. The CAO explained that she was working on getting terms of reference from the Ministry of Education.
The following resolution was passed:
Resolution 2010-18
Moved by Larry Gervais
Seconded by Dayne Malloch
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with regards to the Eco School Donations as information.”
The CAO brought forward her report with regards to the boat shows. She explained that Darlene Wiper and Jay Nageleisen will be attending the Toronto Show and Darith Smith and Jay Nageleisen will be attending the London Show. The CAO explained that there was a Michigan outdoors show that would be beneficial however it was at the same time as the London show. Discussion ensued. The CAO explained that a new show would be held in Niagara in April of this year and the cost was reasonable. Michelle Feltz, Administrative Assistant at the Township Office had offered to attend on her own to see if this was a worthwhile venue. Councillor Wiper expressed concerns about the Niagara Show. Discussion ensued.
The following resolution was passed:
Resolution 2010-19
Moved by Pete Letkeman
Seconded by Dayne Malloch
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with
regards to the London and Toronto Boat Shows and further that we send Michelle Feltz to attend the Niagara Outdoor Show paying one nights accommodation, mileage and meals.”
Carried.
Councillor Wiper opposed this resolution.
The CAO presented a report for Dan Krutsch of Landmark Engineers Inc. which was a wrap up of the Court of Revisions held January 25 and 26. Councillor Wiper expressed some concerns about the cost of diverting the Round Marsh. She wanted a more accurate cost on rebuilding the East Pump station. It was agreed that the Court of Revision which is made up of Rick Masse, Pete Letkeman, Larry Gervais, Dayne Malloch and Darlene Wiper passed the following resolution:
Resolution 2010-20
Moved by Larry Gervais
Seconded by Pete Letkeman
“Resolved that the Court of Revision hereby direct Landmark Engineers Inc. to proceed with the following items:
1. The schedules of assessment should be amended to eliminate the apparent inequity in the assessment as it relates to some of the lands in the Curry Marsh scheme. The cause of this inequity has been determined and the assessments can be corrected simply by adjusting the manner in which the total project costs are initially assessed to the Big Marsh and Curry Marsh systems.
2. The boundary of the Big Marsh Drainage scheme should be amended as needed to reflect the outcomes of the court of revision that were presented previously herein. These amendments will also be incorporated in the amended schedules of assessment.
3. The schedule of special assessments that pertains to the properties on Loraine Lane is considered appropriate and fair and should not be amended.
4. Prior to completing the works that are needed to implement the Round Marsh Diversion, a supplemental investigation should be completed to confirm that the receiving drains are in suitable condition to receive the added flow that will result from the diversion.
5. A cost comparison will be done of the Round Marsh diversion compared to the replacement of the East Pump station.
Carried.
The CAO brought forward her report with regards to the 2010 Budget. She explained that there were still some outstanding issues so she would not have the final numbers until March. The CAO explained that with regards to drainage there was still the outstanding issue of the surplus accounts. These had been collected under the old drainage assessment schedule and if we decided to apply these to the affected ratepayers then we must use the old schedule to calculate the amounts. With regards to the new assessment schedule the Township had in the past collected on the amount however, it would be more advisable to collect on the actual expenses the next year. This would create a cash flow problem. Discussion ensued. The CAO also talked about the water treatment plant and the fact that amounts would have to be put into the capital budget for an increased well capacity. The Deputy Mayor had brought forward some type of storage suggestions. The CAO will get back to Council with more numbers in March. The Mayor would like to know how much tax rates will be increased. The CAO will be able to get that figure to him for March once the other variables are known. Councillor Malloch asked about the Marina and questioned whether an amount had been put in for tiling in the women and men’s washroom. The CAO responded that $5,000 had been allocated but she will revisit this to make sure enough has been put away.
Resolution 2010-21
Moved by Dayne Malloch
Seconded by Darlene Wiper
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with regards to the 2010 Budget as information.”
Carried.
The CAO presented her report with regards to a Volunteer Dinner.
The following resolution was brought forward:
Resolution 2010-22
Moved by Dayne Malloch
Seconded by Pete Letkeman
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with regards to the 2010 Volunteer Dinner and further that we honour the Volunteers on June 12th, 2010.”
Carried.
The CAO brought forward her report with regards to the Scudder Dock Divestiture. Mayor Masse mentioned that in 2003 MTO did a study of the cost to replace the main pier. The CAO explained that the main pier was being divested by Transport Canada separately. Much discussion ensued over the engineers report. It was decided that the priorities that the Engineers had listed were inaccurate and that the CAO would send a letter expressing this and that the Township was unwilling to take over the Scudder Marina until all items were fixed.
The following resolution was passed:
Resolution 2010-23
Moved by Pete Letkeman
Seconded by Darlene Wiper
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with regards to the Scudder Dock Divestiture Report and further that the CAO draft a letter to Small Craft Harbours stating that we feel that the priority rating in the Engineers report is inaccurate and that all repairs need to be completed before the Township takes over.”
Carried.
The CAO brought forward her report with regards to Free Pheasant Hunt licenses.
The following resolution was brought forward.
Resolution 2010-24
Moved by Darlene Wiper
Seconded by Larry Gervais
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with regards to the Request for Free Pheasant Hunt Licenses and further that the Township grant a free license to Larry Woods of the Essex Retriever Hunting Club.”
Carried.
The CAO presented her report with regards to the Canada Day Parade and Fireworks.
The following resolution was brought forward:
Resolution 2010-25
Moved by Dayne Malloch
Seconded by Darlene Wiper
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with regards to the Canada Day Parade and Fireworks and further that Council state that this committee is one of Council.”
Carried.
The CAO presented her report with regards to the Accountability and Transparency Policy. She explained that under the Municipal Act, 2001 there are certain policies that each municipality shall have and this is our final. She cautioned Council that we still have to redo our existing procurement policy and the purchase and sale of land policy.
The following resolution was passed:
Resolution 2010-26
Moved by Dayne Malloch
Seconded by Larry Gervais
“Resolved that the Council of the Township of Pelee hereby adopt the report of the CAO with regards to the Accountability and Transparency Policy.”
Carried.
The CAO brought forward by-law 2010-4, being a by-law to adopt an Accountability and Transparency policy for the Township of Pelee was it was passed.
Mayor Masse brought forward the correspondence. Council decided to send a donation of $100.00 to Red Cross to assist with Haiti relief.
The following resolution was passed:
Resolution 2010-27
Moved by Dayne Malloch
Seconded by Pete Letkeman
“Resolved that the Council of the Township of Pelee hereby agrees to donate $100.00 to the Red Cross for Haiti Relief.”
Carried.
Councillor Wiper suggested putting the letter from Nature Conservancy of Canada in the Grapevine so that everyone could see that they do not object to hunting on their land. The CAO suggested that the letter go into the tax inserts as it will reach more people. It was agreed.
The Mayor brought forward the disbursements. Councillor Wiper questioned why the Township had paid for a driving test. The CAO will look into it.
The following resolution was passed:
Resolution 2010-28
Moved by Pete Letkeman
Seconded by Dayne Malloch
“Resolved that the Council of the Township of Pelee hereby agree to pay the disbursements in the amount of $213,173.73.”
Carried.
Under Council and Miscellaneous Reports Councillor Malloch expressed concern about having his flight paid over when coming to a special meeting of Council. The CAO will look into our policy and report back to Council.
Councillor Wiper mentioned that the Town of Leamington and Kingsville had both expressed interest in the Township of Pelee bringing their brochures to the various boat shows. The CAO will contact them.
Council then went into closed session.
Resolution 2010-29
Moved by Dayne Malloch
Seconded by Darlene Wiper
“Resolved that the Council of the Township of Pelee hereby agree to go into closed session under Section 239(2)(f) of the Municipal Act, 2001 - to discuss advice that is subject to solicitor-client privilege, including communications necessary for that purpose.”
Carried.
Council then came out of a closed session.
Resolution 2010-30
Moved by Larry Gervais
Seconded by Dayne Malloch
“Resolved that the Council of the Township of Pelee hereby agree to come out of a closed session.”
Carried.
Council adjourned.
Resolution 2010-31
Moved by Larry Gervais
Seconded by Dayne Malloch
“Resolved that the Council of the Township of Pelee hereby adjourn until March 1st, 2010,
7:00 p.m.”
Carried. | 
